Company Registration Process

Company Registration Process

Registering your company with Source Parts unlocks business-specific features, pricing, and services designed to streamline your procurement process. This guide walks you through the complete registration process.

Registration Requirements

To complete company registration, you'll need the following information:

📋 Basic Company Information

• Legal Company Name: Exact name as registered with authorities
• DBA/Trade Name: Any doing-business-as names
• Business Structure: Corporation, LLC, Partnership, etc.
• Industry Type: Primary business category
• Company Size: Number of employees
• Annual Revenue: Estimated annual revenue range

🏢 Address Information

• Corporate Headquarters: Main business address
• Billing Address: Where invoices should be sent
• Shipping Addresses: Primary and secondary delivery locations
• Mailing Address: If different from corporate address

🆔 Legal Identification

• Federal Tax ID (EIN): US companies
• VAT Number: European Union companies
• Business Registration Number: Local registration ID
• DUNS Number: If available (helpful for credit evaluation)

👤 Contact Information

• Primary Contact: Main account administrator
• Purchasing Manager: Person responsible for procurement
• Accounts Payable Contact: Billing and payment contact
• Technical Contact: Engineering or technical lead

Step-by-Step Registration Process

Step 1: Start Registration

1. Visit source.parts/register
2. Select "Business Account" registration type
3. Enter your email address and create a password
4. Verify your email address via the confirmation link

Step 2: Complete Company Profile

1. Fill in basic company information
2. Add all relevant addresses
3. Upload required documentation (see below)
4. Designate account users and their roles

Step 3: Document Verification

Upload clear copies of the following documents:

• Certificate of Incorporation: Proof of business formation
• Business License: Current business operating license
• Tax ID Confirmation: IRS SS-4 or equivalent
• Bank Reference Letter: From your primary business bank
• Trade References: 2-3 supplier references (optional but helpful)

Step 4: Credit Application (Optional)

For net payment terms, complete our credit application:

• Financial Information: Annual revenue, years in business
• Banking Details: Primary bank relationship information
• Trade References: Existing supplier relationships
• Requested Credit Line: Desired credit limit

Account Types and Features

🏃 Standard Business Account

• Setup Time: 24-48 hours verification
• Payment Terms: Credit card, wire transfer
• Pricing: Standard business pricing
• Features: Basic account management, order history
• Support: Email and chat support

💼 Professional Business Account

• Setup Time: 2-3 business days verification
• Payment Terms: Net 30 available with credit approval
• Pricing: Volume-based pricing tiers
• Features: Multi-user access, purchase orders
• Support: Priority phone and email support

🏢 Enterprise Account

• Setup Time: 5-7 business days full onboarding
• Payment Terms: Custom terms (Net 45/60/90)
• Pricing: Custom negotiated pricing
• Features: API access, custom reporting, inventory management
• Support: Dedicated account manager and technical support

User Management and Permissions

👥 User Roles

🛡️ Account Administrator

• Full account access and management
• User management and permission setting
• Company profile and settings management
• Billing and payment method management

🛒 Purchasing Manager

• Order placement and management
• Quote requests and approvals
• Vendor relationship management
• Budget and spending oversight

🔧 Engineering User

• Component search and selection
• Technical specification access
• BOM uploads and analysis
• Design tool integration

👁️ View-Only User

• Order status and history viewing
• Invoice and payment status access
• Reporting and analytics access
• No purchasing or modification permissions

International Company Registration

🌍 Additional Requirements

• VAT Registration: EU companies must provide VAT numbers
• Import/Export Licenses: Required for controlled commodities
• Local Business Registration: Country-specific registration documents
• Banking Information: International wire transfer details

💱 Currency and Pricing

• Primary Currency: USD for all transactions
• Currency Conversion: Real-time rates for international customers
• Local Pricing: Region-specific pricing where applicable
• Duty and Tax: Assistance with import duty calculations

Post-Registration Services

🎯 Account Onboarding

• Welcome Call: Introduction to your account manager
• System Training: Platform walkthrough and feature overview
• Integration Support: API and EDI setup assistance
• Supplier Evaluation: Assessment of your current sourcing needs

📊 Business Intelligence

• Spend Analysis: Detailed purchasing analytics
• Supplier Performance: Delivery and quality metrics
• Cost Savings Reports: Quantified savings from partnerships
• Market Intelligence: Industry trends and pricing insights

Frequently Asked Questions

❓ How long does verification take?

Standard business accounts are typically verified within 24-48 hours. Accounts requiring credit evaluation may take 5-7 business days.

❓ What if my documents are rejected?

We'll contact you immediately with specific requirements to resolve any documentation issues. Our team is here to help you through the process.

❓ Can I change my account type later?

Yes, accounts can be upgraded at any time. Contact your account manager to discuss upgraded features and requirements.

❓ Is there a cost for company registration?

No, company registration with Source Parts is completely free. We only charge for the components and services you purchase.

Need Help with Registration?

Our team is ready to assist:

• Registration Support: registration@source.parts
• Account Management: accounts@source.parts
• Technical Questions: support@source.parts